Administrative Specialist

first_img Facebook Johns Hopkins University Twitter Share Business & Administrative Affairs Administrative Not specified Full Time jobs in Baltimore The successful candidate(s) for this position will be subject to apre-employment background check.If you are interested in applying for employment with The JohnsHopkins University and require special assistance or accommodationduring any part of the pre-employment process, please contact theHR Business Services Office at [email protected] For TTYusers, call via Maryland Relay or dial 711.The following additional provisions may apply depending on whichcampus you will work. Your recruiter will adviseaccordingly.During the Influenza (“the flu”) season, as a condition ofemployment, The Johns Hopkins Institutions require all employeeswho provide ongoing services to patients or work in patient care orclinical care areas to have an annual influenza vaccination orpossess an approved medical or religious exception. Failure to meetthis requirement may result in termination of employment.The pre-employment physical for positions in clinical areas,laboratories, working with research subjects, or involvingcommunity contact requires documentation of immune status againstRubella (German measles), Rubeola (Measles), Mumps, Varicella(chickenpox), Hepatitis B and documentation of having received theTdap (Tetanus, diphtheria, pertussis) vaccination. This may includedocumentation of having two (2) MMR vaccines; two (2) Varicellavaccines; or antibody status to these diseases from laboratorytesting. Blood tests for immunities to these diseases areordinarily included in the pre-employment physical exam except forthose employees who provide results of blood tests or immunizationdocumentation from their own health care providers. Anyvaccinations required for these diseases will be given at no costin our Occupational Health office.Equal Opportunity EmployerNote: Job Postings are updated daily and remain online untilfilled.EEO is the LawLearn more: legal information Johns Hopkins University Business & Administrative Support Administrative Not specified Full Time jobs in Baltimore School of Medicine -East Baltimore Campus Research Administration Administrative Not specified Full Time jobs in Baltimore More searches like this Salary Not Specified GeneralSummary/PurposeThe Department of Radiology is seeking anAdministrative Specialist that will support the project needsinvolving space and facility needs in Radiology by providingcomplex administrative and project support to ensure the smooth andefficient operations of the department. The ideal candidate willprovide ideas and solutions to all space projects, request andmajor renovation project. A successful candidate will be pivotal inassisting the department in accomplishing the goals, andinitiatives in the department.Specific Duties &ResponsibilitiesManage and complete research to ensurepositive outcome on all project work, including space allocation,renovations, business continuity, parking, and other projects asassigned.Work with managers and faculty toidentify needs, coordinate processes and oversee projects tocompletions.Serves as Department of Radiology liaisonwith Facility Management regarding university space. Ensures thedepartment adheres to policy, practices andprocedures.Serves as liaison to Safety &Environmental Health, and ensures that the department iscontinuously in compliance with Federal, State, and Universitypolicies relating to radiation, biological materials, andoccupational health standards.Prioritize all Radiology requests andwork with Facilities to have projects completed in a timelymanner.Based on department needs, determineproject priorities.Manage multipleprojects.Partners with Administration, Leadershipand other resources to update the business continuity plan asnecessary. Work with appropriate parties to disseminate asneeded.Represents the department at meetingsrelating to business continuity, disaster planning, and soforth.Analyze space and facility needs in thedepartment and work with Facilities to resolve allissues.Prepare special reports needed to reportto leadership space needs andconcerns.Manage communications from chair andadministrators regarding facilities needs in Radiology includingpreparing announcements, letters, andmemos.Interface with key leadership across theuniversity.Maintain confidentially since dealingregularly with highly sensitive and privilegedinformation.Anticipate and problem-solve issue andconcerns that will impact the chair anddepartment.Responsible for answering questions,providing guidance, and disseminating information regarding spaceand facility concerns asnecessary.Partner with facilities and vendors onreconfigurations, renovations, moves, and other facility needs asnecessary.Monitor Radiology parking spaces andbudget attributed to parking cost. Partner with the parking officeto ensure up-to-date data.Exercises independent judgement in theresolution of issues problemsWork throughout Radiology divisions toassist with other project needs whennecessaryMinimum Qualifications(Required)Bachelor’s DegreeFive (5) years in providing high-levelexpertise.Additional experience may substitute for requirededucation to the extent permitted by JHU.JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduatedegree credits may substitute for one year of experience.Additional related experience may substitute for required educationon the same basis. For jobs where equivalency is permitted, up totwo years of non-related college course work may be applied towardsthe total minimum education/experience required for the respectivejob.Preferred:Sr.Administrative Support with Project Coordinationexperience.Special Knowledge, Skills, andAbilitiesMust be proficient in Microsoft Office Suite andable to use various software applications.The individual needs to be detailed-oriented,organized, and have excellent written and oralcommunication.Classified Title:Administrative SpecialistWorking Title: Administrative Specialist​​​​​Role/Level/Range: ATP/03/PCStarting Salary Range:$50,700 – $69,780/Commensurate with ExperienceEmployee group: Full TimeSchedule:Monday – Friday, 8:30am – 5:00pm / 37.5hrs per weekExempt Status: ExemptLocation:04-MD:School of Medicine CampusDepartment name: 10003156-SOM Rad Chairmans OfficePersonnel area: School of MedicineThe successfulcandidate(s) for this position will be subject to a pre-employmentbackground check.If you are interested inapplying for employment with The Johns Hopkins University andrequire special assistance or accommodation during any part of thepre-employment process, please contact the HR Business ServicesOffice [email protected] For TTY users, call via MarylandRelay or dial 711.The followingadditional provisions may apply depending on which campus you willwork. Your recruiter will adviseaccordingly.During the Influenza (“theflu”) season, as a condition of employment, The Johns HopkinsInstitutions require all employees who provide ongoing services topatients or work in patient care or clinical care areas to have anannual influenza vaccination or possess an approved medical orreligious exception. Failure to meet this requirement may result intermination of employment.The pre-employmentphysical for positions in clinical areas, laboratories, workingwith research subjects, or involving community contact requiresdocumentation of immune status against Rubella (German measles),Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B anddocumentation of having received the Tdap (Tetanus, diphtheria,pertussis) vaccination. This may include documentation of havingtwo (2) MMR vaccines; two (2) Varicella vaccines; or antibodystatus to these diseases from laboratory testing. Blood tests forimmunities to these diseases are ordinarily included in thepre-employment physical exam except for those employees who provideresults of blood tests or immunization documentation from their ownhealth care providers. Any vaccinations required for these diseaseswill be given at no cost in our Occupational Healthoffice.Equal OpportunityEmployerNote: Job Postings are updated daily and remain online untilfilled.EEO is theLawLearn more: Save Administrative Specialist Save Administrative Specialist LinkedIn Administrative Administrative Not specified Full Time jobs in Baltimore You need to sign in or create an account to save Administrative Specialist Administrative Specialist Apply(This will open in a new window from which you will be automatically redirected to an external site after 5 seconds) Salary Not Specified Maryland, United States Similar jobs You need to sign in or create an account to save Academic Affairs Administrative Not specified Full Time jobs in Baltimore Maryland, United Stateslast_img